Corporate Justice Coalition data usage policy
The protection and security of your personal data are important to Corporate Justice Coalition. The purpose of this Data Usage Policy is to describe how we deal with any personal data that you to provide to us while visiting our website at / (“Website”), or via other means, for example if you register to attend an event with us, when you make a donation to Corporate Justice Coalition or apply for a role at Corporate Justice Coalition.
1. WHO WE ARE
Corporate Justice Coalition is a Charitable Company registered with the Charities Commission of England and Wales, with registration number 1179102. The charity is managed by the charity trustees. Details of the charity and its trustees can be found on the Charity Commission website at https://www.gov.uk/government/organisations/charity-commission.
2. THE TYPES OF PERSONAL DATA WE PROCESS ABOUT YOU
We may process your personal data when you submit it to us in the following ways:
| Source | Type of personal data | Why we collect it |
| Newsletter sign- up | Email address and, in circumstances where you choose to give it to us, your name. |
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| Our online contact form | Name, email address, the name of your organisation, your telephone number if you choose to give this to us, and any other personal data you include in your comment. |
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| Events sign-up | Name, email address, the name of your organisation, and your job title. |
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| Donations through the Website | Name, email address, telephone number, address and amount donated. |
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| Donations through means other than our Website (e.g. via cheque or in-person donation) | Any personal data you provide to us when you make a donation, for example your name, email address, telephone number, and your address. |
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| Recruitment | Copies of your CV, cover letter and/or application form, and any personal data included in these. |
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3. PURPOSE FOR COLLECTING, USING AND PROCESSING YOUR PERSONAL INFORMATION
We may collect and process any personal information you provide to us to enable us to meet our legal requirements as a registered charity with the Charity Commission of England and Wales, and with HMRC for Gift Aid Claims for tax reporting. We may also collect and process any personal information you provide to us in order to comply with other laws or regulations and for the purposes of our legitimate interests, including the following:
- To enable us to send our newsletter to you, if you have requested us to do so;
- To correspond with you once you have entered into correspondence with us, whether by our Website’s contact form, email, letter or any other means;
- To enable us to process any donations you have made, confirm receipt of donations (unless you have specifically asked us not to do this), say thank you and provide details of how your donation might be used;
- To enable us to prepare the Gift Aid Claim for submission to HMRC;
- To enable us to keep a record of your relationship with us, which may include keeping track of attendance levels at events, and your donation history;
- To enable us to monitor levels of engagement with our organisation; and
- To enable us to process and consider applications to join the charity.
4. DISCLOSURE OF INFORMATION
We may disclose your personal data to:
- HMRC for Gift Aid reclaim purposes;
- Our partner organisations. Further detail of our partners can be found here: https://corporatejusticecoalition.org/our-movement/partners/; and
- Our service providers that we engage to provide services for us. Where we provide your personal data to third party services providers, they are required to keep your personal data confidential and secure, and must only use your personal data as instructed by us.
We may also disclose your personal data where required to respond to authorised requests from government authorities or where required by law.
5. SECURITY AND STORAGE OF INFORMATION
The security and storage of your personal data is important to us. We will take all reasonable steps (including appropriate technical and organisational measures) to ensure your personal data is processed securely to protect the confidentiality, integrity and availability of your personal data in accordance with this Data Usage Policy.
The nature of the internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the internet, and any transmission is at your own risk.
6. TRANSFERS OUTSIDE OF THE EUROPEAN ECONOMIC AREA
We do not intend to transfer your personal data outside the European Economic Area (“EEA”). However, your personal data may be processed by service providers (e.g. email processing systems) operating outside the EEA. Where your personal data is transferred outside the EEA, we will ensure that all transfers are compliant with applicable data protection laws.
Please contact us at corecoalitionuk@gmail.com if you would like further information on the specific mechanism used by us when transferring your personal data out of the EEA.
7. COOKIES
(a) What are Cookies:
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The Website use various types of cookies, including session cookies, persistent cookies, local shared objects, pixels, gifs, web beacons and other tracking technologies, session and persistent technologies, first and third-party cookies. Cookies can be persistent by remaining on your computer until you delete them or be based on your browsing session where they delete once you close your browser.
(b) How we use Cookies:
Our use of cookies falls into three categories:
- Strictly necessary cookies: these are essential in order to enable you to move around our site and use its features. Without these cookies, the services you have asked for cannot be provided. For example, we use cookies to help keep track of what is in your shopping cart.
- Performance cookies: also known as “analytical” cookies. These cookies allow us to analyse data about web page traffic and improve our Website. For example, they allow us to understand which pages are visited most often, and if they get error messages from web pages. All information collected by these cookies is aggregated and therefore anonymous.
- Functionality cookies: these cookies are necessary for our site to operate and allow us to remember what choices you make and provide enhanced, more personal features. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
The Website uses the following cookies:
| Cookie Name | Provider | Purpose | Expiry |
| _gid | Registers a unique ID that is used to generate statistical data on how the visitor uses the website. | Session | |
| _ga | Registers a unique ID that is used to generate statistical data on how the visitor uses the website. | 2 years | |
| _gat | Used by Google Analytics to throttle request rate | Session | |
| mc_session_ids[default] | ReCaptcha | Captcha plugin for website forms (captcha is a computer program intended to distinguish human from machine input) | Session |
| mc_session_ids[multi][0] | ReCaptcha | Captcha plugin for website forms | Session |
| mc_session_ids[multi][1] | ReCaptcha | Captcha plugin for website forms | Session |
| mc_session_ids[multi][2] | ReCaptcha | Captcha plugin for website forms | Session |
| mc_session_ids[multi][3] | ReCaptcha | Captcha plugin for website forms | Session |
| mc_session_ids[multi][4] | ReCaptcha | Captcha plugin for website forms | Session |
We may change our use of cookies over time, so please visit this page regularly so that you are aware of any changes.
(c) Opting out of Cookies
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. However, if you wish to restrict or block cookies which are set as a result of visiting this website, you can do this with your browser settings. The Help menu within your browser should tell you how to do this.
Useful information about cookies and how to control them on a wide variety of browsers can be found at www.aboutcookies.org.
We use Google Analytics cookies to collect information about how visitors use our Website and to help us improve our Website. The information collected includes your IP address, and provide us with information about the number of visitors to the Website, where those visitors originate from and how many times they have visited the Website. Google has developed a browser add-on to allow users to opt-out of Google Analytics across all websites which use it.
Please be aware that restricting cookies may impact the functionality of this Website.
You can, of course, disable cookies and web beacons on your computer by indicating this in the preferences or options menus in your browser. However, it is possible that some parts of our website will not operate correctly if you disable cookies.
8. DATA RETENTION
We will retain information about you for as long as is necessary to fulfil the purposes we collected it for. This includes the purposes of meeting any legal, accounting or reporting requirements. If you apply for a role at Corporate Justice Coalition, we will retain your CV, cover letter and application form (as applicable) during the application period and for up to 6 months thereafter, for the purposes of considering your application and considering you for other roles at Corporate Justice Coalition.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
9. YOUR RIGHTS
If you wish to opt-out and stop receiving our newsletter you can unsubscribe by emailing us at william@corporate-responsibility.org. Newsletters will also give you an option to unsubscribe. If you would like to review or update your subscription settings for any of our emails, please click the ‘update subscription preferences’ link which is at the bottom of every email we send.
You may have the right to request access to your personal data, to have it rectified or erased, to object to its processing or to have access to it restricted. You may also have the right to receive a copy of your personal data in a machine-readable format, the right to not to be subject to any decision that significantly affects you being taken solely by automated processing, including profiling. You also have the right to lodge a complaint with the Information Commissioner’s Office.
If you wish to exercise your rights under applicable laws, please contact us directly using the contact details below. We will process any request in line with applicable laws and our policies and procedures.
10. CONTACT US
If you have any questions about the processing of your personal data by Corporate Justice Coalition, please contact us at corecoalitionuk@gmail.com. If you contact us, we will do our utmost best to address any concerns you may have about our processing of your personal data.
11. CHANGES TO THIS DATA USAGE POLICY
We may change this Data Usage Policy from time to time. We encourage visitors to check back frequently to see any updates or changes to this Data Usage Policy.
This policy was last updated on: 12 September 2018